DIGITAL OPERATIONS / IT CELL
DEPARTMENT IT CELL
Digital infrastructure, employee systems and e-governance support for the Department of Factories & Boilers, Government of Kerala.
ITCORE
EOe-OFFICE
AEAEBAS
SPSPARK
FBFABOS
IT_CELL / OPERATING CORE
The Information Technology Cell coordinates and supports digital infrastructure, e-governance applications and employee-facing technology services of the Department of Factories & Boilers.
It enables effective use of e-Office, AEBAS, SPARK and FABOS; supports digital onboarding; provides technical guidance to departmental offices; and maintains commonly required forms, manuals, circulars and instructions.
01 / SYSTEM MANDATE
THE DIGITAL NERVE CENTRE.
02 / HUMAN NETWORK
Meet the IT Cell members supporting digital operations across the Department.
Shri. Vipin P. M.
IT Nodal Officer
IFB, Kollam
Shri. Robert J. Benjamin
Technical Committee Member (IT)
IFB Grade II, Cochin
Shri. Ramesh Chandran R.
Technical Committee Member, IFB Grade II
Office of the Special Officer (Cashew)
Shri. Pradeep George
Assistant IT Nodal Officer
Directorate
Shri. Anu Jacob J.
IT Chief Coordinator
Directorate
Shri. Nikhil V. Olickal
IT Coordinator (HQ)
Directorate
Shri. Jithin M. B.
IT Regional Coordinator
Directorate
Shri. Santhosh Kumar S.
IT Regional Coordinator
Office of the AIF, Alappuzha
Shri. Ajaya Kumar K. C.
IT Regional Coordinator
Directorate
Shri. Meghanathan K.
IT Regional Coordinator
Office of the JDFB, Kozhikode
Shri. Basheer K. M.
IT Regional Coordinator
Office of the IFB, Aluva
Shri. Lijo P. J.
IT Regional Coordinator
Office of the IFB, Ottapalam
Shri. Sujo Jose
IT Regional Coordinator
Office of the JDFB, Ernakulam
Shri. Prabeesh E. B.
IT Regional Coordinator
Office of the IFB, Irinjalakuda
Shri. Praveen Kumar K. C.
IT Regional Coordinator
Office of the JDFB, Kozhikode
Shri. Arjun Lal M. K.
IT Regional Coordinator
Office of the IFB, Thalassery
Shri. Karunakaran K. K.
IT Regional Coordinator
Office of the IFB, Taliparamba
Shri. Jithin N.
IT Regional Coordinator
Office of the JDFB, Kozhikode
03 / DIGITAL WORKPLACE
e-OfficeResources, simplified.
Your everyday workspace essentials.
Guidance, templates and documents in one place.
E-Office - User manual
A reference for your digital office workflow.
EXCEL / XLS
Email ID creation template
Official email access
DownloadEXCEL / XLS
VPN creation template
Secure remote connectivity
DownloadEXCEL / XLS
EMD Sheet template
Employee master data
DownloadEXCEL / XLS
Transfer EMD Sheet template
Employee transfer details
DownloadE-OFFICE / LEARNING RESOURCES
View more Explore more e-Office user manuals & video tutorials
Discover guides and video tutorials for the various features and modules of e-Office.
04 / POLICY FEED
ORDERS &
CIRCULARS.
A terminal-style official communication feed for IT, attendance and digital administration.
FAB://IT_CELL/OFFICIAL_FEED● LIVE INDEX
01SPARK-linked face-recognition attendance in offices without punching machinesG.O. (Rt) No. 2021/2025/GAD | 09-05-2025PDF ↗
02Face-recognition punching: exemption for employees with disabilities requiring high supportG.O. (Rt) No. 2954/2025/GAD | 07-07-2025PDF ↗
03SPARK-linked biometric punching: exemption for employees with disabilities requiring high supportG.O. (Rt) No. 298/2024/GAD | 19-01-2024PDF ↗
04Salary processing based on SPARK-linked biometric attendanceCircular No. 13/2025 | 18-11-2025 | Factories & BoilersPDF ↗
05G.O. (P) No. 94/2022/FinFinance Department | 24-08-2022PDF ↗
06
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LOGOPLACEHOLDER
Government of Kerala
DEPARTMENT OFFACTORIES & BOILERS
EMPLOYEE PHOTO
PEN: 123456
ARUN K.
ASSISTANT
05 / EMPLOYEE IDENTITY
APPLY FOR YOUR
DEPARTMENT ID
01OPEN APPLICATIONLaunch the Department's online ID Card application.
02ENTER DETAILSEnter PEN, name, designation, office and required employee particulars.
03UPLOAD PHOTO AND SIGNATUREUpload your recent official photograph and signature in the prescribed format.
04VERIFY & SUBMITCheck all particulars carefully before final submission.
06 / BIOMETRIC NETWORK
AEBAS DATA FLOW
EMPLOYEE DATA
Keep Aadhaar-linked mobile, official designation, office and contact information ready.
REGISTRATION
Open the applicable AEBAS portal and submit the employee registration particulars.
OFFICE MAPPING
Select the correct organisation / reporting office and complete the prescribed verification.
ADMIN APPROVAL
The authorised AEBAS administrator / nodal officer verifies and approves where required.
TROUBLESHOOTING / AEBAS
Error codes
While marking attendance employees may encounter various error codes.
TRANSFER_PROTOCOL
AEBAS / NODAL OFFICER WORKFLOW
OPEN FULL USER MANUAL
↗
Employee Transfer — Important Steps
Use the AEBAS Transfer module when an employee has to be moved from one organization / unit to another.
SOURCE ORGANIZATION
Open Active Employees
The User Admin/DDO of each office should go to Manage Employee → Active Employees.
SEARCH EMPLOYEE
Open Employee Detail
Search using the employee's Name / Mobile No. and open Detail to view the complete employee information.
INITIATE TRANSFER
Select Transfer
Click Transfer, select the destination organization, enter the reason for transfer and submit.
DESTINATION ORGANIZATION
Open Transfer Employees
The Nodal Officer of the receiving organization should log in and go to Manage Employee → Transfer Employees.
PROCESS REQUEST
Click Process
Click Process against the transferred employee to open the employee details.
COMPLETE MAPPING
Update Organization Details
Update the required organization details and submit. The employee will then become active in the new organization for marking attendance.
INTERNAL OFFICE TRANSFER
If an employee is transferred to another office within the Department
Follow the steps below to update the employee's office mapping in AEBAS.
04 STEPS
01
OPEN ACTIVE EMPLOYEES
Go to Manage Employee
The User Admin/DDO of the office should go to Manage Employee → Active Employees.
02
SEARCH EMPLOYEE
Open Employee Details
Search using the employee's Name / Mobile No. and open Edit / Detail to view the complete employee record.
03
UPDATE ORGANIZATION DETAILS
Change Office and Division
Under the Organization Details tab, change the Office and Division to the office to which the employee has been transferred.
04
COMPLETE UPDATE
Save the Changes
Verify the updated office and division details, then click Save Details to complete the change.
AEBAS / EMPLOYEE RESOURCE
OPEN DOCUMENT
VIEW EMPLOYEE MANUAL
↗
Employee User Manual
A complete reference guide for AEBAS employee registration, login, profile management, attendance register, reminders, leave, tour, attendance reports and feedback.
SOURCE OFFICE
TRANSFER REQUEST
RECEIVING OFFICE
ACTIVE FOR ATTENDANCE
ATTENDANCE EXCEPTION PROTOCOL
NON-PUNCHING ATTENDANCE THROUGH SPARK
11:15AM
WINDOW START
WINDOW START
INDIVIDUAL LOGIN›SERVICE MATTERS›ATTENDANCE›APPLY FOR NON-PUNCHING ATTENDANCE
01Select the relevant date.
02Select whether the missing record is Punch In or Punch Out.
03Enter the correct time for Punch In / Punch Out.
04Select the reason for not punching.
05Select the appropriate Reporting Officer.
06Select the competent Approving Authority.
07Verify the details and click Submit.
EXCEPTION / MULTIPLE PUNCHES
If an employee forgets or is unable to punch in in the morning, they must apply for non-punching attendance through their individual SPARK login after 11:15 a.m. or 11:00 a.m., as applicable to their office timings, on the same day and before punching out in the evening.
If an employee forgot or was unable to punch-in during the morning and accidentally does both punch-in and punch-out in the evening, resulting in multiple punches, he/she may not be able to apply for normal non-punching attendance.
In that case, create a ticket using the SPARK Ticketing System and request attendance regularisation with the DDO letter addressed to the SPARK PMU Manager, along with the relevant attendance details.
07 / DEPARTMENT PLATFORM
FABOSUser manuals & FAQ
One destination for guidance on departmental online services.